Who we are

We are the National Parent Forum of Scotland. Our website address is: https://www.npfs.org.uk.

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


We use Google to record and prepare analytics which allow us to understand who uses our web site.  Tracking data in the form of cookies will be recorded as part of this process.

Who we share your data with

We may share your data with our sub-processors, these are Drop Design (who manage our website), Google (who provide our email, analytics and communication services) and MailChimp (who we use to operate our newsletter and communications).  Data is only shared with these companies for the purpose of operating and delivering these services. We may also share information with Education Scotland and the Scottish Government for the purpose of consultation or statistical analysis.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.  We don’t process your data outside of the EEA.

Your Data, Your Rights

You have legal rights about the way NPFS handles and uses your data, which include the right to ask for a copy of it, inaccurate data to be update/amended, and to ask us to stop doing something with your data. Please contact our Data Protection Officer by email (office@npfs.org.uk) or in writing at: Data Protection Officer, NPFS,  Rosebery House,  9 Haymarket Terrace, Edinburgh, EH12 5EZ.

You also have the right to make a complaint to the Information Commissioner’s Office, (www.ico.org.uk). They are the body responsible for making sure organisations handle your data lawfully.

Legal Basis for Processing

Whenever NPFS processes your data we need to tell you what our legal basis in Data Protection law is for doing so. NPFS understands our legal basis for processing your data to provide you with these services as Article 6(1)(a) of the General Data Protection Regulation, because you have consented by providing information. You can withdraw this, at any time, by contacting us.